Secretary
Palmyra, MO Palmyra, MO Full-time Full-time $15.
00 - $15.
50 an hour $15.
00 - $15.
50 an hour 1 day ago 1 day ago 1 day ago POSITION DESCRIPTION UNIVERSITY EXTENSION CENTER SECRETARY MARION COUNTY GENERAL The office secretary is an employee of the Marion County University Extension Council.
The office secretary is responsible for a complex variety of secretarial work involving the performance of secretarial duties and some office management for the total county extension program.
MAJOR DUTIES A.
Effective Communications 1.
Manage incoming telephone calls.
2.
Ensure regular distribution of both postal and electronic mail.
3.
Ensure mail is posted nightly.
4.
Ensure that all typing is completed in a timely manner.
The appearance of the final typed material must promote a good professional image.
5.
Assist with correspondence course exams.
7.
Cordially and diplomatically assist all office visitors.
8.
Maintain information flows and messages for specialists.
9.
Maintain a spirit of cooperation with staff; working as a team to accomplish the objectives of University of Missouri Extension.
10.
Project a positive image and maintain appropriate office dress attire.
11.
Conduct activities in accordance with the Civil Rights Acts, Title IX, Rehabilitation, Americans with Disabilities Act and local, state and region affirmative action plans.
12.
Handle social media of Extension, create graphics/ promotional content B.
Support of the Overall Office Operation 1.
Ensure that the office is opened and closed in accordance with the established schedule.
2.
Develop and maintain an effective and systematic filing system.
3.
Receive and accurately document all incoming money for various programs4.
Ensure that an adequate inventory of all necessary office supplies is maintained.
5.
Effectively manage and maintain an appropriate inventory of guide sheets, bulletins and other resource material.
6.
Manage and maintain an office inventory of all office furniture and equipment.
7.
Ensure that the overall appearance of the office area promotes a neat and professional image.
8.
Handle soil tests, forage lab tests, plant pathology, bean germination, private applicators license and pressure gauge testing.
C.
Support of County Specialists 1.
Assist each staff member with the development and maintenance of program mailing lists.
2.
Assist each staff member with development of program materials as required.
3.
Prepare newsletters and other materials for mailing.
4.
Checking and preparing travel and send to Regional Director by due date.
5.
Effectively utilize accounting, word processing, spreadsheet and database software applications adopted by the office.
D.
Support of County Extension Council 1.
Maintain extension council's financial records.
2.
Prepare all council minutes and letters.
3.
Maintain council's files.
4.
Mail checks to claimants the day after the Extension Council meets or after signature(s) are on checks.
Retain and file a copy of all bills in appropriate monthly folders.
5.
Prepare quarterly and yearly tax statements.
6.
Effectively utilize QuickBooks accounting software adopted by the office.
ACCOUNTABILITY 1.
The county office secretary supports the program efforts of all extension professional and para-professional staff.
2.
The regular supervision of the office secretary is provided by the county program director in cooperation with the county based professional staff.
3.
The county office secretary is employed by the Marion County University Extension Council.
Council Chair, Executive committee, Personnel committee and Audit committee work with the County Engagement Specialist to determine annual evaluation, salary adjustments and grievance resolution recommendations to the full council.
4.
Evaluations are conducted on date of hire anniversary C:
//SecPositionDescrpt.
doc2/20033/20073/20084/201312/202101/28/2022 Job Type:
Full-time Pay:
$15.
00 - $15.
50 per hour
Benefits:
Paid time off Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Palmyra, MO:
Reliably commute or planning to relocate before starting work (Preferred) Education:
High school or equivalent (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 - $15.
50 an hour $15.
00 - $15.
50 an hour 1 day ago 1 day ago 1 day ago POSITION DESCRIPTION UNIVERSITY EXTENSION CENTER SECRETARY MARION COUNTY GENERAL The office secretary is an employee of the Marion County University Extension Council.
The office secretary is responsible for a complex variety of secretarial work involving the performance of secretarial duties and some office management for the total county extension program.
MAJOR DUTIES A.
Effective Communications 1.
Manage incoming telephone calls.
2.
Ensure regular distribution of both postal and electronic mail.
3.
Ensure mail is posted nightly.
4.
Ensure that all typing is completed in a timely manner.
The appearance of the final typed material must promote a good professional image.
5.
Assist with correspondence course exams.
7.
Cordially and diplomatically assist all office visitors.
8.
Maintain information flows and messages for specialists.
9.
Maintain a spirit of cooperation with staff; working as a team to accomplish the objectives of University of Missouri Extension.
10.
Project a positive image and maintain appropriate office dress attire.
11.
Conduct activities in accordance with the Civil Rights Acts, Title IX, Rehabilitation, Americans with Disabilities Act and local, state and region affirmative action plans.
12.
Handle social media of Extension, create graphics/ promotional content B.
Support of the Overall Office Operation 1.
Ensure that the office is opened and closed in accordance with the established schedule.
2.
Develop and maintain an effective and systematic filing system.
3.
Receive and accurately document all incoming money for various programs4.
Ensure that an adequate inventory of all necessary office supplies is maintained.
5.
Effectively manage and maintain an appropriate inventory of guide sheets, bulletins and other resource material.
6.
Manage and maintain an office inventory of all office furniture and equipment.
7.
Ensure that the overall appearance of the office area promotes a neat and professional image.
8.
Handle soil tests, forage lab tests, plant pathology, bean germination, private applicators license and pressure gauge testing.
C.
Support of County Specialists 1.
Assist each staff member with the development and maintenance of program mailing lists.
2.
Assist each staff member with development of program materials as required.
3.
Prepare newsletters and other materials for mailing.
4.
Checking and preparing travel and send to Regional Director by due date.
5.
Effectively utilize accounting, word processing, spreadsheet and database software applications adopted by the office.
D.
Support of County Extension Council 1.
Maintain extension council's financial records.
2.
Prepare all council minutes and letters.
3.
Maintain council's files.
4.
Mail checks to claimants the day after the Extension Council meets or after signature(s) are on checks.
Retain and file a copy of all bills in appropriate monthly folders.
5.
Prepare quarterly and yearly tax statements.
6.
Effectively utilize QuickBooks accounting software adopted by the office.
ACCOUNTABILITY 1.
The county office secretary supports the program efforts of all extension professional and para-professional staff.
2.
The regular supervision of the office secretary is provided by the county program director in cooperation with the county based professional staff.
3.
The county office secretary is employed by the Marion County University Extension Council.
Council Chair, Executive committee, Personnel committee and Audit committee work with the County Engagement Specialist to determine annual evaluation, salary adjustments and grievance resolution recommendations to the full council.
4.
Evaluations are conducted on date of hire anniversary C:
//SecPositionDescrpt.
doc2/20033/20073/20084/201312/202101/28/2022 Job Type:
Full-time Pay:
$15.
00 - $15.
50 per hour
Benefits:
Paid time off Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Palmyra, MO:
Reliably commute or planning to relocate before starting work (Preferred) Education:
High school or equivalent (Required)
Experience:
Customer service:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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